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Office of the General Counsel

Recently Updated Policies and Regulations

The Vetting Process

District Policies and Regulations are periodically updated to clarify or change procedures as well as to stay in compliance with new or revised California and Federal law. The District reviews its Policies and Regulations regularly to ensure they are appropriately updated. Any of the constituencies of the District may propose changes to the Policies and Regulations. Proposed changes are reviewed by the General Counsel and then vetted through the District's participatory governance process.

Quarterly, the Board of Trustees and other constituents are advised as to what Policies and Regulations are under review, are in the process of revision, or have recently been revised. Typically, the General Counsel brings the proposed changes to the monthly meetings of the VPAs, VPIs and VPSSs for review, approval and/or revision. Where Policies or Regulations affect matters within the purview of the Academic Senate and/or students, they are vetted with the Academic Senate and/or the Student Advisory Counsel. The next step of the process entails review by the Chancellor's executive staff. After approval by the Chancellor's executive staff, the Chancellor's Cabinet reviews the proposed new Policy or Regulation. Changes to a Regulation become effective once they are presented to the Cabinet, but changes to a Policy continue to the Board of Trustees for first reading and become effective upon the Board's approval.

Policies and Regulations on issues that are reserved by law, Collective Bargaining, or agreement for negotiation, or that may be the responsibility of other groups, are not vetted through this process. Where immediate change to a Policy or Regulation is required, interim guidelines may be issued.

Additional Resources

Policy and Regulation Review Process Chart (link to PDF)

Future Updates

This table lists the titles of all of the policies and regulations that are currently being reviewed, along with which constituency they are currently being vetted by.
Policy/Regulation P/R Number Vetting Process
Emeriti P-5166, P-6626, P-9415 VPI/SS
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Fall 2017

This table lists the titles of all of the policies and regulations updated in Summer 2017, along with a link to the existing policy or regulation and the date it was updated.
Policy/Regulation P/R Number Last Update
Salary Schedule Development R-9211 10/23/17
Authorization of Signatories R-8315 10/23/17
Discrimination and Harassment Complaint Procedures R-9152 10/23/17
Discrimination and Harassment Complaint Procedures R-6163 10/23/17
Discrimination and Harassment Complaint Procedures R-5172 10/23/17
Discrimination and Harassment Complaint Procedures R-2423 10/23/17
Use of Facilities, Fees R-1411 10/23/17
Visitors on Campus P-1312, R-1312 10/18/17
Compensation and Reimbursement P-3221 10/18/17
Debt Management P-8211 10/18/17
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Summer 2017

This table lists the titles of all of the policies and regulations updated in Summer 2017, along with a link to the existing policy or regulation and the date it was updated.
Policy/Regulation P/R Number Last Update
Student Parking Fees R-2252 9/11/17
Access to Student Records R-2265 9/11/17
Admission and Entrance Requirements R-2211 9/11/17
Standards of Conduct R-2441 9/11/17
Due Process R-2442 9/11/17
Initial Selection: Appointment R-9122 9/11/17
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Spring 2017

This table lists the titles of all of the policies and regulations updated in Spring 2017, along with a link to the existing policy or regulation and the date it was updated.
Policy/Regulation P/R Number Last Update
Recruitment: College President P-9123, R-9123 5/10/17, 3/27/17
Recruitment: Management and Confidential P-9121, R-9121 5/10/17, 3/27/17
General Conditions of Employment R-6124 3/27/17
Recruitment, Selection and Appointment: Temporary Positions P-6123 5/10/17
Recruitment, Selection and Appointment: Regular and Long-Term Temporary Positions P-6122 5/10/17
Physical Examinations P-5125, R-5125 5/10/17, 3/27/17
Recruitment, Selection and Appointment: Adjunct Faculty P-5122 5/10/17
Selection and Recruitment: Full-Time Faculty P-5121 5/10/17
Graduation Requirements P-7241 5/10/17
Intent and Accountability for Equal Opportunity, Service Animals P-2113, P-5111, P-6111, P-9111 5/10/17
Discrimination and Harassment Complaint Procedures R-2423, R-5172, R-6163, R-9152 3/27/17
Severability Clause R-8911 (Deleted) 3/27/17
Equivalency to Minimum Qualifications R-5123 3/27/17
Course Repetition R-7252 3/27/17
Student Enrollment Fee R-2254 3/27/17
Authorization of Signatories R-8315 3/27/17
Due Process R-2442 3/27/17
Student Parking Fees R-2252 3/27/17
Retirement Benefits P-9414 3/15/17
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Winter 2017

This table lists the titles of all of the policies and regulations updated in Winter 2017, along with a link to the existing policy or regulation and the date it was updated.
Policy/Regulation P/R Number Last Update
Conflict of Interest Code P-8611 1/11/17
Budget Planning P-8122 1/11/17
Dual Enrollment P-2218, R-2218 1/11/17; 12/12/16
Naming of Facilities and Areas P-8431 12/14/16
Administrative P-4111 12/14/16
Meeting Procedures P-3213 12/14/16
Use of Outdoor Areas P-1413, R-1413 12/14/16; 10/17/16
Academic Advising Program P-2332 12/14/16
Safety and Security (Clery Act) P-8911 12/14/16
Ban on Alcohol on District Property (Exceptions) R-1414 12/12/16
Service Animals R-2426, R-5178, R-6167, R-9159 12/12/16
Information Security R-7871, R-8871 12/12/16
Distance Education R-7145 12/12/16
Discipline/Dismissal/Nonrenewal R-9413 12/12/16
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2016 Updates

This table lists the titles of all of the policies and regulations updated in 2016, along with a link to the existing policy or regulation and the date it was updated.
Policy/Regulation P/R Number Last Update
Contracts and Contract Procedure P-8321 11/9/16
Nondiscrimination P-7841, P-8841 11/9/16
Discrimination and Harassment Complaint Procedures P-2423 11/9/16
Student Grievance Procedures P-2412 11/9/16
Admission and Entrance Requirements P-2211 11/9/16
Intent and Accountability for Equal Opportunity, Service Animals P-2113, P-5111, P-6111, P-9111 11/9/16
Solicitation, Advertising and Business Activities P-1313, R-1313 10/19/16; 9/26/16
Academic Advising Program R-2332 10/17/16
Due Process R-2442 10/17/16
Intent and Accountability for Equal Opportunity R-2113 9/26/16
Scholarships R-2622 9/26/16
Employment Services R-2623 9/26/16
Selection and Recruitment: Full-Time Faculty R-5121 9/26/16
Recruitment, Selection and Appointment: Adjunct Faculty R-5122 9/26/16
Equivalency to Minimum Qualifications R-5123 9/26/16
Initial Appointment: Selection R-9122 9/26/16
Sexual Violence, Relationship Violence, Domestic Violence, Dating Violence, Sexual Assault and Stalking P-2541 7/13/16
Auxiliary Organizations P-1612 7/13/16
Recruitment: College President P-9123, R-9123 6/8/16; 4/25/16
Recruitment: Management and Confidential P-9121, R-9121 6/8/16; 4/25/16
Recruitment, Selection and Appointment: Temporary Positions P-6123, R-6123 6/8/16; 4/25/16
Recruitment, Selection and Appointment: Regular and Long-Term Temporary Positions P-6122, R-6122 6/8/16; 4/25/16
Recruitment, Selection and Appointment: Adjunct Faculty P-5122, R-5122 6/8/16; 4/25/16
Recruitment, Selection and Appointment: Full-Time Faculty P-5121, R-5121 6/8/16; 4/25/16
Emeriti P-5166, P-6626, P-9415 6/8/16
Remedial Course Limit P-7261 5/11/16
Grading Practice and Standards P-7252 5/11/16
Grade Point Average and Student Honors P-7251 5/11/16
Facilities Planning R-8417 4/25/16
Due Process R-2442 4/25/16
Discrimination and Harassment Complaint Procedures R-2423 4/25/16
News Media Communication P-1111, R-1111 4/13/16
Compensation and Reimbursement P-3221 4/13/16
Administrative P-4111 4/13/16
Assignment to Faculty P-9136 4/13/16
Recruitment: College President P-9123, R-9123 4/13/16
Initial Selection: College President P-9124, R-9124 4/13/16
Accounting Procedures P-8511 2/17/16
Naming of Facilities and Areas P-8431 2/17/16
Bidding and Quotation Procedures P-8323 2/17/16
Goals and Objectives P-7121 2/17/16
Visitors on Campus P-1312 2/17/16
Reports of Unlawful or Improper Conduct R-5177, R-6166, R-9158 1/25/16
Violence-Free Workplace R-5175, R-6164, R-9156 1/25/16
Summonses, Complaints and Subpoenas R-8711 1/25/16
Waste Reduction R-8371 1/25/16
Authorization of Signatories R-8315 1/25/16
Gifts, Devises and Bequests R-8254 1/25/16
Investment of Funds P-8252, R-8252 2/17/16, 1/25/16
Revolving Cash Funds R-8152 1/25/16
Privacy and Confidentiality R-7851, R-8851 1/25/16
Class Size P-7131, R-7131 2/17/16, 1/25/16
General Conditions R-6711 1/25/16
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2015 Updates

This table lists the titles of all of the policies and regulations updated in 2015, along with a link to the existing policy or regulation and the date it was updated.
Policy/Regulation P/R Number Last Update
Probation and Dismissal P-2231 11/18/15
Naming of Facilities and Areas P-8431 10/21/15
Security Services P-8351 10/21/15
District Vehicle Use P-8343 10/21/15
Gifts, Devises, and Bequests P-8254 10/21/15
Employment Services P-2623 10/21/15
Student Funds P-2314 10/21/15
Organizational Membership R-8337 9/28/15
Consulting, Personal Services, and Independent Contractors R-8335 9/28/15
Authorization of Signatories R-8315 9/28/15
Gifts, Devises, and Bequests R-8254 9/28/15
Physical Examinations R-5125 9/28/15
Employment Services R-2623 9/28/15
Student Funds R-2314 9/28/15
Access to Student Records R-2265 9/28/15
Student Parking Fees R-2252 9/28/15
Probation and Dismissal R-2231 9/28/15
Ban on Alcohol on District Property (Exceptions) R-1414 9/28/15
Resident Status P-2242 9/9/15
Nonresident and International Studen Fees P-2251 9/9/15
Graduation Requirements P-7241 9/9/15
Retirement Benefits P-5165, P-6622, P-9414 8/12/15
Advanced Education R-2212 7/8/15
Nonresident and International Student Fees R-2251 7/8/15
Participatory Governance R-3411 7/8/15
Student Rights and Responsibilities P-2841 7/8/15
Prerequisites P-2831 7/8/15
Exempt Criteria P-2821 7/8/15
Services P-2811 7/8/15
Advanced Education P-2212 7/8/15
Contracts and Contract Procedures P-8321 6/10/15
Meeting Procedures P-3213 6/10/15
Use of Outdoor Areas P-1413 6/10/15
Use of Facilities P-1411 6/10/15
Ban on Alcohol on District Property (Exceptions) P-1414 6/10/15
Recruitment: Management and Confidential P-9121, R-9121 5/13/15; 2/23/15
Recruitment, Selection, and Appointment: Temporary Positions P-6123, R-6123 5/13/15; 2/23/15
Recruitment, Selection, and Appointment: Regular and Long-Term Temporary Positions P-6122, R-6122 5/13/15; 2/23/15
Recruitment, Selection, and Appointment: Adjunct Faculty P-5122, R-5122 5/13/15; 2/23/15
Recruitment, Selection, and Appointment: Full-Time Faculty P-5121, R-5121 5/13/15; 2/23/15
Risk Management R-8331 4/27/15
Contracts and Contract Procedures; Attachment A R-8321, Attachment A 4/27/15
Distance Education R-7145 4/27/15
Student Trustee R-3122 4/27/15
Ban on Alcohol on District Property (Exceptions) R-1414 4/27/15
Use of Outdoor Areas R-1413 4/27/15
Use of Facilities R-1411 4/27/15
Student Body Associations R-2311 4/27/15
Student Rights and Responsibilities R-2841 4/27/15
Prerequisites R-2831 4/27/15
Exempt Criteria R-2821 4/27/15
Services R-2811 4/27/15
Nonresidential and International Student Fees R-2251 4/27/15
Resident Status R-2242 4/27/15
Advanced Education R-2212 4/27/15
Sexual Assault P-5174, P-6831, P-9155 4/8/15
Intent and Accountability for Equal Opportunity, Service Animals P-5111, P-6111, P-9111 4/8/15
Sexual Assault, Domestic Violence, Dating Violence, and Stalking P-2541 4/8/15
Sexual Harassment P-2424, P-5173, P-6161, P-9153 4/8/15
Discrimination and Harassment Complaint Procedures P-2423, P-5172, P-6163, P-9152 4/8/15
Affirmative Action and Non-Discrimination; Service Animals P-2113 4/8/15
Awarding Honorary Degrees P-7244 4/8/15
Naming of Facilities and Areas P-8431 4/8/15
Complimentary Tickets P-8621 4/8/15
Course Repetition R-7252 2/23/15
Discrimination and Harassment Complaint Procedures R-2423, R-5172, R-6163, R-9152 2/23/15
Visitors on Campus P-1312 2/11/15
Compensation and Reimbursement P-3221 2/11/15
Adoption of Plan and Allocation to Classes P-6211 2/11/15
Investment of Funds P-8252 2/11/15
Bidding and Quotation Procedures P-8323 2/11/15
Advanced Education R-2212 2/9/15
Administrative Review R-9321 1/26/15
Complimentary Tickets R-8621 1/26/15
Waste Reduction R-8371 1/26/15
Equipment Use/Disposition R-8353 1/26/15
Authorization of Signatories R-8315 1/26/15
Gifts, Devises, and Bequests R-8254 1/26/15
Investment of Funds R-8252 1/26/15
Instructionally-Related Activities R-8163 1/26/15
Revolving Cash Funds R-8152 1/26/15
Demand Classes R-7132 1/26/15
General Conditions R-6711 1/26/15
Reports of Unlawful or Improper Conduct R-5177, R-6166, R-9158 1/26/15
Violence-Free Workplace R-5175, R-6164, R-9156 1/26/15
Distance Education P-7145 1/14/15
Conflict of Interest Code P-8611 1/14/15
Sick Leave P-9232 1/14/15
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2014 Updates

This table lists the titles of all of the policies and regulations updated in 2014, along with a link to the existing policy or regulation and the date it was updated.
Policy/Regulation P/R Number Last Update
Conflict of Interest Rules P-8631 11/12/14
Discrimination Complaint Procedures R-2423 9/22/14
Travel and Conference R-8341 9/22/14
Management/Confidential Relations P-9311 6/11/14
Participatory Governance P-3411 6/11/14
Supervision and Control P-3112 6/11/14
Student Body Association P-2311 6/11/14
Student Parking Fees R-2252 5/14/14
Retirement Benefits P-5165 5/14/14
Retirement Benefits P-6622 5/14/14
Retirement Benefits P-9414 5/14/14
Participatory Governance R-3411 4/28/14
Admission and Entrance Requirements R-2211 4/28/14
Legislative Matters P-3115 4/9/14
Graduation Requirements R-7241 2/24/14
Information Security R-7871 1/27/14
Information Security R-8871 1/27/14
Retirement Benefits P-9414 1/8/14
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2013 Updates

This table lists the titles of all of the policies and regulations updated in 2013, along with a link to the existing policy or regulation and the date it was updated.
Policy/Regulation P/R Number Last Update
Student Trustee P-3122, R-3122 12/11/13; 10/28/13
Exempt Criteria R-2821 12/2/13
Student Parking Fees R-2252 12/2/13
Authorization of Signatories P-8315, R-8315 11/13/13; 9/23/13
Collective Bargaining Proposals P-3218, R-3218 11/13/13; 9/23/13
Admissions and Entrance Requirements R-2211 9/23/13
Salary Schedule Development R-9211 9/23/13
Conflict of Interest Rules P-8631 6/13/13
Bidding and Quotation Procedures: Conflict of Interest R-8323 6/13/13
Retiree Health Benefit Contribution P-5165 8/14/13
Retiree Health Benefit Contribution P-6622 8/14/13
Retiree Health Benefit Contribution P-9414 8/14/13
Academic Senate R-3412 4/29/13
Academic Senate P-3412 3/13/13
Admission and Entrance Requirements R-2211 4/29/13
Conflict of Interest P-8611 3/13/13
Grading Policies and Standards R-7252 4/29/13
Investment of Funds P-8252, R-8252 3/13/13
Transcript of Records R-2215 4/29/13
Types of Meetings P-3211 4/10/13
Ban on Alcohol on District Property (Exceptions) P-1414, R-1414 2/13/13
Complimentary Tickets P-8621, R-8621 2/13/13
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2012 Updates

This table lists the titles of all of the policies and regulations updated in 2012, along with a link to the existing policy or regulation and the date it was updated.
Policy/Regulation P/R Number Last Update
Visitors on Campus P-1312 11/14/12
Admissions and Entrance Requirements R-2211 11/26/12
Administrative P-4111 11/14/12
Assigned Responsibilities P-5232 11/14/12
Recommended Academic Load R-7211 9/24/12
Work Experience R-7421 9/24/12
Investment of Funds P-8252 11/14/12
Selection and Recruitment: Management and Confidential Employees R-9121 10/22/12
Initial Selection: Appointment R-9122 10/22/12
Academic Calendar P-7123, R-7123 7/11/12
Grading Practices and Standards R-7252 5/8/12
Budget Planning P-8122, R-8122 5/9/12
Service Animals R-2426, R-5178, R-6167, R-9159 3/13/12
Graduation Requirements P-7241 3/21/12
College Catalogs R-1112 1/23/12
Admission and Entrance Requirements P-2211, R-2211 1/11/12
Student Body Associations P-2311, R-2311 12/14/11
Student Trustee P-3122, R-3122 12/14/12
Short-Term Professional Growth Leave P-9236, R-9236 12/14/12
Miscellaneous Leaves P-9238 12/14/12
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2011 Updates

This table lists the titles of all of the policies and regulations updated in 2011, along with a link to the existing policy or regulation and the date it was updated.
Policy/Regulation P/R Number Last Update
Programs and Services R-2731 9/26/11
Bidding and Quotation Procedures; Conflicts of Interest R-8323 10/24/11
Public Records Retention and Destruction P-8381, R-8381 10/19/11
Conflict of Interest P-8611 11/16/11
Retiree Benefits P-5165, P-6622, P-9414 6/15/11
Affirmative Action and Non discrimination P-2113 4/13/11
Intent and Accountability for Equal Opportunity, Service Animals P-5111, P-6111, P-9111 4/13/11
Service Animals R-2426, R-5178, R-6167, R-9159 2/28/11
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